Application and scope

This Privacy Policy concerns the processing of personal data for the purpose of organizing, managing and improving the virtual Frontiers Editors’ Summit. It covers Frontiers Editors’ Summit participants. For any other processing of personal data at Frontiers, please read Frontiers’ general Privacy Policy.

What personal data do we collect?

In order to organize the Frontiers Editors’ Summit, during the invitation and registration stages we collect your name and email address.

The Editors’ Summit is hosted by Zoom. During the event, screenshots and video footage are recorded in which participants may be identifiable.

For Frontiers registered users or previous Summit participants, personal information already held by Frontiers will be used to issue the invitations and, if applicable, used to complete the registration process. If you wish to learn more about how Frontiers processes your personal data as a Frontiers registered user, please click here.

How do we use your personal data?

Frontiers will use your personal data to issue invitations and communications about the Summit and other specifics for individual participants as relevant. Following the event, we will send you an optional and anonymous survey to collect your feedback about the event.

For the purposes of the EU’s General Data Protection Regulation (GDPR), Frontiers relies on its legitimate business interest to process personal data for the organization of the Frontiers Editors’ Summit as described here. We only publish audio-visual material of our speakers and/or other interviews produced during the event with the consent of the speakers and interviewees.

Who has access to your personal data?

Access to personal data is restricted to the Frontiers teams responsible for the organization of the Frontiers Editors’ Summit.

Are there any transfers of personal data?

Frontiers works with Salesforce, Blackthorn, Zoom, Qualtrics and Smartsheet to collect, process and store personal data for the Frontiers Virtual Editors’ Summit. These companies are based in the United States of America. All have privacy policy and data security terms which aim to secure adequate protection of personal data, and these services explain on their websites the steps they take to keep data secure. You can find their privacy policies here for Salesforce, here for Blackthorn, here for Zoom, here for Qualtrics and here for Smartsheet. These privacy policies deal mainly with user data, and the user will be Frontiers rather than you. Frontiers has checked that each of these services makes adequate promises concerning the security of your data. 

What are my choices?

If you are a participant at the Frontiers Editors’ Summit you have multiple choices regarding the processing of your personal data. You have the right to:

• Be informed of the personal data we collect, process and store. This Privacy Policy provides you with all this information concerning your personal data collected for the Frontiers Editors’ Summit

• Request access to your personal data stored by us or a third party, where this is technically feasible. Our intention is to respond to any request for information within thirty days of the request.

• Request that your information be corrected or removed. You can contact the Frontiers Editors’ Summit team to request the removal of your personal data used for the organization and management of the Summit. Personal data cannot be removed while you are participating at the Summit for security and organizational reasons.

• Object to us processing your information for the purpose of organizing the Summit. This may affect our ability to maintain your participation in the Frontiers Editors’ Summit.

• Require us to send your data provided by you and stored by us to a third party, where this is technically feasible.

• At any time withdraw consent for the processing of your personal data where the processing is based on your consent.

• Contact a data protection regulator.

Retention period

Personal data collected specifically about Frontiers Editors’ Summit participants are deleted upon the request of the data subject.

Contact

If you have questions, requests or concerns regarding Frontiers’ collection, use or storage of your personal data, you can contact the Frontiers Editors’ Summit team at editors.summit@frontiersin.org or the Frontiers Data Protection Team at data.protection@frontiersin.org.